This article outlines the reports commonly used for both patient tax receipts and clinic year-end accounting preparation. You will learn which reports to run, what each report is used for, and where to find step-by-step instructions for generating them.
Clinic Reports
The following reports are commonly used by clinics and accountants when preparing year-end financial records and tax documentation.
Comprehensive Sales Report
The Comprehensive Sales Report provides a detailed overview of clinic sales activity and includes a variety of filtering options, such as:
- Staff Groups
- Practitioners
- Product or Service Departments
- Categories
- Specific Items
Step-By-Step Instructions: How to Run the Comprehensive Sales Report
| Tip: When generating this report for tax purposes, always deselect the Gift Card option. Gift cards are not considered revenue until they have been redeemed by the patient. |
Accounts Receivable Report
The Accounts Receivable Report provides a breakdown of outstanding balances, including patient and payor details, invoice numbers, dates, totals, and remaining balances owing.
Step-By-Step Instructions: How to Run an Accounts Receivable Report
Payments Received Report
Use the Payments Received Report to review a detailed summary of all payments collected during a selected time period. This report is commonly used for revenue tracking, reconciliation, and year-end accounting review.
Step-By-Step Instructions: How to Run a Payments Received Report
Taxes Collected Report
The Taxes Collected Report provides a summary of the taxes collected by your clinic during a specified date range.
Step-By-Step Instructions: How to Run the Taxes Collected Report
Adjustments Report
Use the Adjustments Report to review accounting adjustments including waived balances and bad debt adjustments made during a selected time period.
Step-By-Step Instructions: How to Run an Adjustments Report
These reports will provide your accountant with the information commonly required to support year-end reconciliation and tax preparation.
Patient Reports
Patient Invoices Report
Patients commonly require copies of their individual invoices when submitting medical expenses for tax purposes. The Patient Invoices Report is recommended when a patient needs a detailed breakdown of their appointments, services, and payments.
Step-By-Step Instructions: How to Run the Patient Invoices Report
Patient Summary Invoice Report
If a patient would prefer a consolidated summary of their private appointments and/or insurance invoicing, the Patient Summary Invoice Report may be a better option.
Step-By-Step Instructions: How to Run the Patient Summary Invoice Report