How to Register and Set Up Alberta Provincial Billing

  • Updated

Below is a link to the Alberta Medical Association where you can get answer to all your Alberta Billing questions.

https://www.albertadoctors.org/services/physicians/compensation-billing/billing-help/somb#FeeNav

 

NEW ALBERTA REGISTRATION:

If you require a new Alberta registration number please go to:

http://www.health.alberta.ca/professionals/H-link.html

The  Hlink form will require the technical software - contact information - Name, Phone, Fax and Email.  The information you will provide is below.

 

Juvonno Software 
Terry Davison 
1866.643.3041 or 204.612.4395
Fax is also 866.643.3041

 

Clinics located in Alberta can only submit medical claims to Alberta Health electronically. This is used by Doctors, Chiropractors, and Optometrists only.

 

The HLink module must be turned on.  Additional fields will be enabled on the Practitioner Profile and Clinic screen.  Navigate to  Setting>General>Modules>Integrations Section>H Link Integration field set to to Enabled.

 

Clinic Information: Navigate to Settings>Clinics.

Enter the HLink Facility #'s and HLink Functional Centre name. Save.


Practitioner Profile:

Settings>Practitioner>Practitioner  # must be entered.

Practitioner types: Alberta health has their own Skill codes for each doctor.  Select from the drop down option. (enter this information in the Practitioner/Doctor Type field)

 

 

Tip Practitioner Types/Codes that you do not find on the list can be added under Settings>Practitioner Types.  You must use the Alberta Health Skill code exactly as they require.

 

Navigate to Settings>General>Accounting>Clinic Health Care Numbers and enter the details required for these 3 fields.

 

 

 

How to create a claim

There are 2 ways to claim an appointment:

A. From the Accounting tab you can create a manual Claim.

B. From a patient’s appointment on the schedule.



A. How to create a manual Claim

1. Go to Accounting>New Claim.  The New Claim screen will pop up.

2. The Invoice Date will default to the current day’s date. To change the invoice date (THIS IS NOT THE APPOINTMENT DATE), use the arrow keys and click on the calendar icon to open it and select an invoice date.

3. On the left side of the screen you will see Patient Name field. Type the patient's name or date of birth on the patient line and select the patient from the drop down list.

To add a new patient click the down arrow at the end of the Patient Name field. The Quick Patient creation input box will open.

Note: Alberta Health requires the information for the fields with an asterisk.

4. Adjust the date for a back dated appointment, and finally select a tariff (fee code) and press the Add button to add the tariff to the claim.

5. From the Appointment Details section, If your clinic has only one practitioner, the practitioner’s name will default.

TIP: Setting a default Doctor/Practitioner in a claim is only an option available in Administrator profiles. Open the administrator profile. On the Profile page, locate the Default Practitioner/Doctor field and select the Practitioner/Doctor as the default then Save.

If your clinic has more than one practitioner, select the correct Practitioner by typing in the name on the practitioner line.

6. Enter the Tariff/Service Code, select Go. The description will auto populate and the Modifier field will appear.

7. Enter the Modify code.

8. Select Add at the bottom of the claim.  The description and total will move to the left side of the claim. 

9. Review the claim to ensure everything is entered then select Save.



B. Create a Claim from a patients appointment on the schedule

Click within the patients appointment block on the schedule and select Claim Appointment. Information will populate to the claim screen.

The process is the same as manual claim.


Alberta Health Submission Creation

1. Log into Juvonno Office and click on the Accounting tab.

2. Select the Generate Submission link.

3. Click Create Submission.

4. Press Print.

5. The submission file has been created and is stored under Documents tab.

6. Click the Documents tab.

7. You should see a file at the top of the documents section.

8. Click the blue icon to the left of the item and select Download.

9. Select Save File to save it to your computer then select OK.


Submission Creation

Log into the Alberta Health portal and upload the submission file.

 

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