How to Add a Picture and Signature to a Practitioner Profile

  • Updated

Add a profile picture and signature to a practitioner's profile to personalize their account and ensure their signature is available throughout the system. A practitioner's profile picture will be displayed in the Patient Portal and Team Chat, while their signature can be used on invoices, charts, prescriptions, letters, and other documentation.

 

When to Use This

  • When setting up a new practitioner's profile
  • When a practitioner needs to add or update their profile picture
  • When a practitioner needs to add or update their signature
  • When you want a practitioner's signature to appear on system-generated documentation

 

What You Need 

  • A JPEG (.jpg) or PNG (.png) picture of the practitioner 
  • A JPEG (.jpg) or PNG (.png) signature of the practitioner

 

💡Tip:  Learn how to get your signature to look its best in Juvonno under Add a Signature

 

Permissions

  • Access to Settings > Staff > Practitioners > Edit [Practitioner Profile]

 

Contact your clinic administrator if you don't have the required access. 

 

Instructions

  1. Go to Settings
  2. Under Staff, select Practitioners 
  3. Open the practitioner's profile 
  4. Click the Preferences tab 

 

 

Add a Profile Picture 

Your profile picture may be visible to patients through the Patient Portal and to team members through Team Chat. 

  1. Under Profile Picture & Signature, click Choose File next to Upload Photo

 

 

  1. Select the saved image from your device  
  2. Click Save & Exit or continue below to add a signature  

 

💡Tip: Profile pictures must be saved as a JPEG (.jpg) or PNG (.png) file.

 

Add a Signature

A practitioner's signature might be used on:

  • Patient invoices 
  • Charts
  • Prescriptions
  • Letters

We recommend creating a digital image of the practitioner's signature using the following process so your signature looks its best:

  1. The practitioner should sign a blank white piece of paper using black ink
  2. Scan the signed paper and save it as a PDF on your computer
  3. Use a screen capture tool (e.g., Snipping Tool, Snagit) to crop the signature from the scanned document
  4. Save the cropped signature as a JPEG (.jpg) or PNG (.png) file
  5. In Juvonno, under Profile Picture & Signature, click Choose File next to Upload Signature

 

 

  1. Select the saved signature file from your device.
  2. Click Save & Exit to save your changes    

 

💡Tip: Using a scanned and cropped signature creates a clean image that blends seamlessly into documentation. Taking a photo of the signature can make it appear more like a photograph than a signature.

 

Result

  • The practitioner's profile will be updated with the new picture and signature.
  • The practitioner's signature will be available for use on invoices and other applicable documentation throughout the system.

  • The practitioner's profile picture will be available for display in the Patient Portal and Team Chat.

     

 

 

Things to Know

  • Profile pictures and signatures must be uploaded as JPEG or PNG files.
  • A clean, cropped signature image provides the best appearance on documentation.
  • The profile picture and signature are added to the individual practitioner's profile.

 

Troubleshooting

My image won't upload.

Make sure the file is saved as a JPEG (.jpg) or PNG (.png) file. If the file is in another format, convert or save it as one of the supported file types before uploading.

The signature looks like a photograph on my documents.

For the best result, scan the practitioner's signature on white paper and crop the signature from the scanned document. Avoid taking a photo of the signed paper, as this can make the signature appear like a photograph.

The profile picture or signature isn't appearing after I upload it.

Make sure you click Save after uploading the file. Then, refresh the relevant area of the system to view the updated image.

 

 

 

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