This article covers which reports to use for both your clinic's and patients' tax returns. You will also learn how to navigate to each report and which data filters are recommended.
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Patient Reports for Tax Time
1. Patient Invoices Report
Patients typically need copies of their individual invoices for tax purposes. For this reason, it is recommended you run the Patient Invoices Report.
Step-By-Step Instructions: How to Run the Patient Invoices Report
2. Patient Summary Invoice Report
If you'd like a consolidated report of the patient's private appointments and/or insurance invoicing, use the Patient Summary Invoice Report.
Step-By-Step Instructions: How to Download the Patient Summary Invoice Report
3. Direct the Patients to the Patient Portal
Step-By-Step Instructions: How to Download Invoices from the Patient Portal
Clinic Reports for Tax Time
For Clinics preparing their year-end for accounting, use the following reports:
1. Comprehensive Sales
This report provides extensive sales details and a variety of filters such as staff groups, practitioners, specific product/service departments, categories or items.
Step-By-Step Instructions: How to Run the Comprehensive Sales Report
| Note: Always deselect the Gift Card option when creating this report for tax purposes. Gift Cards are not actual sales until they are redeemed by the client. |
2. Receivable Listing
View a list of accounts receivable broken down by patient, payor, invoice #, date, total, and balance owing.
Step-By-Step Instructions: How to Run the Receivable Listing Report
3. Payments Received
View a highly detailed summary of the payments received during a given time period.
Step-By-Step Instructions: How to Run the Payments Received Report
4. Taxes Collected
Run a report of the total taxes your clinic collected during a given time period.
Step-By-Step Instructions: How to Run the Taxes Collected Report
5. Adjustments report
Use this report for a summary of your write-offs
Step-By-Step Instructions: How to Run the Adjustments Report
There you have it. These are the reports your accountant will need to complete their year-end.