How to Invoice and Pay for an Appointment 🎥

Mary Jane

October 19, 2019 18:08
Updated

Invoices assigned to the Patient.

Follow the standard workflow in checking out a patient paying up front.

Overview

How does it work?

Select an appointment you would like to invoice and choose Complete & Invoice.

The Appointment Checkout window will display.

Click here to learn more about the checkout menu options

Secondary Practitioner	Optional: Assign a secondary practitioner to this invoice.
Book a new appointment?	Optional: Set this to Yes if you would like to schedule another appointment after checkout is complete.
Schedule Follow-up Call	Optional: Select from the menu which staff member should be assigned the follow-up. Proceed to choose out of the custom follow-up options previously created.
Invoice Notes	Enter in any notes specific to this invoice if necessary.
Add Product	Before Checkout, you are still able to add in products or services to the invoice if applicable.
Email Invoice to Patient	Use this if your patient would prefer the invoice sent to their email entered in their patient profile.

When ready to proceed, select .

Note: You are able to edit the total cost of an item if your system settings have been set with these permissions.

The Receive Payment window will display.

Click here to learn more about the payment menu options

Patient	If applicable, select a different patient that will be paying the invoice. i.e. a parent (that is also a patient) paying for their child's outstanding.
Invoices	If applicable, select another invoice to pay instead or use the View Invoice link to preview them for further detail.
Patient Amount	The amount of this invoice being paid by the patient.
Insurance Amount	The amount of this invoice being covered by the insurance.
Invoice Amount	The amount of this invoice outstanding.
Balance Owing	The amount not covered by the insurance.
Total AR Balance	The total amount outstanding for this patient. (when applicable, this may include previous unpaid invoices)
Pay AR Balance	A quick link to have the patient pay their full outstanding amount. See more regarding this below.
Paid By	Select which payment method the patient is using.
Payment Amount	This will default to the remaining balance of the invoice but is editable if the patient prefers to pay a portion of this total.
Assign to Line Items	When applicable, a payment can be assigned towards specific products or services within the invoice.
Email Invoice to Patient	Use this if your patient would prefer the invoice sent to their email entered in their patient profile.

Select when ready to accept payment.

A confirmation window will appear. Select OK to confirm.

The paid invoice will display with options to print or download as a PDF.

The payment date, type and amount previously entered will appear on the invoice.

Note: If the patient is not paying at this time, select Cancel and the amount will remain under the patient's outstanding.

Additional Notes:

If a patient has an outstanding amount from previous invoices,
the option to pay the full amount during Checkout will display as Pay AR.

Stripe Payments cannot pay AR balances.
Invoices must be paid individually when using Stripe.

Waived Amount and Bad Debt payment methods have their own reports available for accounting and/or tax purposes.

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