How to Set Up and Invoice WCB & MPI

Mary Jane
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MPI and WCB FORMS

You now have access to (6) new MPI and WCB forms online (2019).

These forms must first be enabled under Settings in order to view them in the Patient Profile.

 

Go to Settings > Forms and select the checkbox to the left of these items:

  • MPI Initial Therapy Report
  • MPI Subsequent Therapy Report
  • MPI Therapy Discharge Report
  • MPI - Chiropractic Trak 1
  • WCB Physiotherapist Application for Additional Treatment
  • WCB Physiotherapy Initial Assessment
  • WCB Progress Discharge Assessment

 

To use the form, open a Patient Profile, go the Forms section and select one of the forms. 

Some information from the Patient Profile General page will auto-populate and you are able to enter dates and text, select checkboxes throughout the Form and Print the form.

Please go to Settings > Forms to select other forms you may want to create for patients.

 

 WCB

  1. The Practitioner requires a WCB #. The number is entered under the Practitioner profile under the Insurance tab.
  2. Set up insurance 3rd party companies. Go to Settings > Third Party Companies > New Third Party.
  3. Create the third party for each then Save.
  4. Set up insurance in the patient's profile under the Insurance tab.
  5. Select New Insurance, Select WCB or MPI from the "Insurance" field drop-down options to create a record.

 

MPI - (Manitoba Public Insurance)

  1. Set up insurance 3rd party companies (same as above for WCB).
  2. Set up insurance in the patient's profile under the Insurance tab (same as above for WCB).

 

How to complete and invoice a patients appointment for WCB and MPIC

  1. Booking an appointment: On the appointment popup "Insurance" field select WCB or MPI.
  2. When the appointment is completed, click the patient’s appointment block on the schedule and select Complete and Invoice.
  3. Select Check Out.  The patient will not require an invoice since generally the coverage is 100%.  The insurance invoice is in the receivable status for you to send to WCB or MPIC.
  4. For a large volume clinic you can use the Batch Billing feature by going to Accounting>Print Batching>Create Batch Invoices.


Print Batching for WCB and MPI

  1. Go to Accounting>Create Batch Invoices.
  2. Fill in the details to create the batch in the pop up window.
  3. Confirm you want to create the Batch.
  4. Select the Print Options link to view the batch.
  5. Click the blue menu to the left of the item. Make your selection to create invoices individually or consolidated invoices. You will be able to down load to email or print to fax.
  6. Then select the Mark Batch as Printed. This indicates to you that you have sent the submission.
  7. You will be able to view the submission batch by changing the Search option Status field to Printed then click Search.
  8. You will see a list of print batches. Click the blue icon to the left of the item to view.

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